Purchase Officer Full Time

Responsibilities
Supplier Sourcing and Evaluation:

Identify, evaluate, and establish relationships with reliable suppliers.
Conduct regular supplier assessments & performance.
Maintain a comprehensive supplier database.
Continuously research new suppliers and market trends to enhance procurement options.

Procurement Operations:

Create, process, and manage POs in accordance with company policies and procedures.
Monitor the status of POs till delivery.
Coordinate with logistics and warehouse teams for smooth receipt and inspection of goods.
Maintain optimal inventory levels by proactively tracking stock requirements and reordering as needed.
Perform price comparisons and negotiate favorable terms to achieve optimal cost savings.
Quality Assurance:

Verify the quality of received goods to ensure compliance with agreed specifications and standards.
Coordinate with suppliers to address and resolve quality issues or discrepancies.
Document quality inspections and maintain records for audit purposes.
Cost Management and Analysis:

Analyze costs, market trends, and supplier pricing structures to identify cost-saving opportunities.
Collaborate with finance to align procurement activities with budget constraints and objectives.
Prepare detailed cost analysis and procurement reports for management review.
Compliance and Documentation:

Ensure all procurement activities comply with company policies, contractual agreements, and regulatory requirements.
Maintain accurate and organized records of all procurement transactions, in SAP.
Assist in internal and external audits by providing necessary procurement documentation.
Collaboration and Coordination:

Work closely with internal teams (e.g., production, warehouse, finance) to understand procurement needs and set priorities.
Collaborate with finance for timely invoice processing and payment scheduling.
Process Optimization and Technology Utilization:

Utilize SAP for procurement activities, including order creation, tracking, and reporting.
Propose process improvements to streamline procurement workflows and enhance efficiency.
Stay informed about advancements in procurement tools and technology to improve operational capabilities.
Skills
Key Skills and Attributes:

Strong negotiation and vendor management skills.
Proficient in Microsoft Office.
Comprehensive understanding of Supply Chain procedures.
Excellent analytical and organizational abilities with a high level of attention to detail.
Strong communication and interpersonal skills for effective collaboration across teams.
Ability to manage multiple tasks, prioritize effectively, and meet tight deadlines.
Commitment to maintaining accuracy and efficiency in SAP processes and documentation.
Qualifications
Professional Qualification & Experience Required:

Bachelor’s degree in Business Administration, Supply Chain Management, Logistics, or a related field.
Professional certification in procurement or supply chain management is an added advantage.
Minimum 3–5 years of experience in procurement or purchasing.
Experience with ERP systems or SAP is highly preferred.