Purchasing & Logistic Officer required Full Time

Job Description
Purchasing ROLE

– Key Responsibilities:
1. Supplier Management:
o Identify and evaluate potential suppliers.
o Develop and maintain relationships with suppliers to ensure quality and cost-effectiveness.
o Negotiate terms, prices, and delivery schedules with suppliers.
2. Procurement Process:
o Manage the end-to-end procurement process, including requisition, purchase order creation, and receipt of goods and services.
o Ensure timely and accurate processing of purchase orders and invoices.
o Monitor and manage inventory levels to prevent shortages or overstock situations.

3. Contract Management:
o Draft, review, and manage contracts with suppliers (Order Invoice)
o Ensure compliance with contract terms and conditions.
o Resolve any disputes or issues related to contracts.

4. Cost Management: o Analyze market trends and supplier pricing to ensure competitive pricing.
o Identify cost-saving opportunities and implement cost-reduction strategies.

5. Compliance and Documentation:
o Ensure procurement activities comply with company policies and procedures.
o Maintain accurate and up-to-date records of all procurement activities and documentation.
o Prepare and present procurement reports to management as needed.

6. Collaboration:
o Work closely with other departments to understand their procurement needs and ensure alignment with overall company objectives. o Collaborate with finance and accounting teams to manage budgets and resolve financial discrepancies.

LOGISTIC ROLE –
Key Responsibilities:
1- Transportation Coordination:
o Schedule and coordinate transportation for inbound and outbound shipments.
o Prepare shipping documentation and ensure compliance with transportation regulations.
o Track shipments and address any transportation-related issues or delays.
2-Inventory Management:
o Monitor and manage inventory levels to prevent stockouts or overstock situations.
o Work with procurement to forecast demand and adjust inventory levels accordingly.

3- Supply Chain Coordination:
o Coordinate activities between procurement, warehousing, and transportation to ensure smooth supply chain operations.
o Develop and implement logistics strategies to improve efficiency and reduce lead times.
o Address and resolve any issues related to supply chain disruptions or inefficiencies.

4- Administrative and Reporting Duties/ Documentation and Reporting: o Maintain accurate records and documentation for both procurement and logistics activities.
o Prepare and present reports on procurement and logistics performance.
o Ensure all documentation is compliant with company policies and regulatory requirements.

5-Data Management:
o Enter and update procurement and logistics data in relevant systems.
o Analyze data to identify trends, issues, and opportunities for improvement.

6- Supplier Communication:
o Maintain regular communication with suppliers to manage relationships and address any issues.
o Ensure timely resolution of supplier-related problems or delays.

7-Compliance and Safety / Regulatory Compliance:
o Ensure compliance with relevant procurement and logistics regulations and standards.
o Stay updated on changes in regulations and industry best practices.

8-Safety and Quality:
o Monitor and ensure the quality of goods received and delivered.

Interested Candidates , please share your CV to below email : people@alcantaraholding.com